// Data Privacy Information for Applicants

Thank you for your interest in working for AMINO GmbH. Ensuring that we handle the personal data of our applicants*, employees and other third parties associated with us in a responsible manner is very important to us.
 
In the following information, and in accordance with Articles 12-14 of the EU General Data Protection Regulation (GDPR), we would like to give you an overview of how we process your personal data, your rights under data privacy law and details of how we handle the applications we receive online, via email and by mail.

The Controller pursuant to Art. 4 para. 7 EU General Data Protection Regulation (GDPR) is

 

AMINO GmbH
Mr. Christian Wolter
An der Zucker-Raffinerie 9
D-38373 Frellstedt, Germany
Tel: +49-5355-9100-0

 

You can contact our Data Protection Officer either via post by addressing your letter to the “Data Protection Officer” or via email at:

datenschutz(at)amino.de

 

We need your personal data in order to process your application.
 
The data you provide as part of your application is processed and used exclusively for the purpose of applicant selection. In processing your application, we restrict ourselves to information you have directly provided. This could also include information that you have provided in online professional networks or job forums.
 
We only disclose your application if you have issued your corresponding consent to this disclosure.

We process your personal data, if necessary, to examine the basis for establishing an employment relationship. The legal basis for this is, in principle, Article 6 Para. 1b of the GDPR within the meaning of Section 26 of the German Federal Data Protection Act (BDSG).
 
We only collect the personal data (more specifically your forename, surname, address, email address, the job you are applying for, and details from your application) that we require for the application procedure. In order to examine your application in full, we also need you to provide information on your professional experience to date.
 
In an online application, you enter this information yourself in the online form; for other application methods, we capture the relevant information from your application and scan in application documents where necessary.
 
As a fundamental rule, in the context of your application we only use the data provided directly by you or a person you have authorized to do so. In the course of the application procedure, further personal data relating to you may be collected from generally accessible sources or from former employers, teachers or trainers. This could also include data you make available online in the context of professional profiles (e.g. in business networks). We do not conduct further research into you as a person, e.g. using online search engines. When filling certain posts, in particular management positions – and subject to the condition that you give us your express consent to do so – we engage personnel consultants to hold assessment centers or conduct potential analyses.
 
If, in the course of the application procedure, we ask your gender by requesting your desired form of address, this is justifiable: we simply want to address you and write to you in the correct manner. Asking you to state your age or enter your date of birth is also justifiable as our activities are subject to statutory minimum age requirements.

Your data will, of course, be treated confidentially and only made accessible to people in the company involved in the appointment decision process (e.g. the HR department, the specialist area, the Works Council).

If your application is unsuccessful, we will delete your data within 6 months, providing there are no legal grounds to oppose this deletion.

If an application procedure results in a job offer, we will retain your application documents in your personnel file on the basis of Art. 6 para. 1 sentence 2 letter b) of the GDPR and Section 26 para. 1 of the Federal Data Protection Act (BDSG) for the purpose of performing the employment relationship. In this case, we will provide specific data privacy information relating to the processing of this data in the context of the employment relationship.

If you have given your consent to your application being disclosed in order to check other possible applications and would like to revoke this consent, please send an email to this effect to the HR contact person. 
As a matter of precaution, we would like to make you aware that revoking your consent to disclosure of your application will prevent your application being considered again for other positions.

Our Internet servers comply with the highest security standards and thereby ensure the best possible protection for your data against loss, misuse as well as unwarranted and unauthorized access, publication, amendment and deletion. Your data is transferred to our Internet server with appropriate encryption by means of the SSL procedure, which offers a high standard of security.Our Internet servers comply with the highest security standards and thereby ensure the best possible protection for your data against loss, misuse as well as unwarranted and unauthorized access, publication, amendment and deletion. Your data is transferred to our Internet server with appropriate encryption by means of the SSL procedure, which offers a high standard of security.

It is important to us that we protect our data and your data as best we can, in accordance with data protection provisions currently in force and using state-of-the-art technology (e.g. virus scanners, firewalls). Unfortunately, it is not possible to exclude the inherent risk of data misuse. For this reason, we recommend that you make backup copies of documents that are important to you.

The AMINO GmbH cannot offer any guarantee that its webpages will be available at all times. Naturally, we strive to prevent malfunctions and remedy them quickly if they occur.

Each data subject has the right of access in accordance with Article 15 of the GDPR, the right to rectification in accordance with Article 16 of the GDPR, the right to erasure in accordance with Article 17 of the GDPR, the right to restriction of processing in accordance with Article 18 of the GDPR, the right to object in accordance with Article 21 of the GDPR, and the right to data portability as set down in Article 20 of the GDPR. Restrictions apply to the right of access and right to erasure pursuant to Sections 34 and 35 of the German Federal Data Protection Act (BDSG). Furthermore, the data subject has the right to lodge a complaint with a supervisory authority (Article 77 of the GDPR within the meaning of Section 19 of the German Federal Data Protection Act (BDSG)).
 
If you have given us consent to process your personal data, you can also revoke this consent at any time. This also applies to the revocation of declarations of consent issued to us prior to the GDPR’s entry into force, i.e. before May 24 2018. Please note that this revocation only applies to the future. Any processing that occurred prior to revocation of consent would not be affected.

In the course of the application procedure, you must provide the personal data required to establish, implement and terminate an employment relationship and to fulfill the associated contractual obligations. 

If you have any questions or comments on the topic of data privacy, please contact our Data Protection Officer.

* For reasons of legibility, this text may not make explicit reference to both masculine and feminine pronouns.

However, all content applies equally to people of all genders.

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